WithSecure Powers Global Cybersecurity Conference with Videosync

Industry: Cybersecurity Company Size: 1,800+ employees Event Type: Hybrid Conference Participants: 5,000+ attendees (3,000 virtual, 2,000 in-person)

Executive Summary

WithSecure, a leading cybersecurity company, needed a reliable platform to host their annual cybersecurity conference with thousands of participants worldwide. Videosync enabled them to deliver a seamless hybrid experience with enterprise-grade security and engagement features.

The Challenge

WithSecure faced several challenges in organizing their annual conference:

• Scale: Needed to support 5,000+ simultaneous participants
• Security: Required enterprise-level security for sensitive discussions
• Engagement: Wanted high engagement despite virtual attendance
• Compliance: Needed ISO27001 and SOC2 compliance
• Time zones: Participants across 40+ countries in different time zones

Previous Solution Limitations

Their previous platform struggled with:

• Poor video quality during peak times
• Limited engagement features
• Lack of compliance certifications
• Complex setup process

The Solution

WithSecure chose Videosync for its:

Enterprise Infrastructure

• 99.9% uptime SLA during the 3-day event
• Global CDN for low-latency streaming
• Scalable architecture handling traffic spikes
• European data residency meeting compliance requirements

Security Features

• ISO27001 certified platform
• End-to-end encryption
• SSO integration with Azure AD
• Granular access controls

Engagement Tools

• Breakout rooms for specialized sessions
• Live polls with instant results
• Q&A moderation for speaker sessions
• Networking lounges for 1-on-1 connections
• Virtual expo hall for sponsor booths

Technical Integration

• Custom branding matching WithSecure’s identity
• Integration with their CRM via webhooks
• Real-time analytics dashboard
• Automated recording and VOD delivery

Implementation

Timeline

• Week 1-2: Platform setup and customization
• Week 3: Dry run with internal team
• Week 4: Full rehearsal with speakers
• Event week: Live event execution

Team Structure

• 1 Videosync technical account manager
• 2 Videosync technical support engineers
• 5 WithSecure event coordinators
• 20 session moderators

Results

Attendance & Engagement

• 5,247 total participants (105% of target)
• 87% engagement rate (polls, Q&A, networking)
• 3.2 hours average watch time per participant
• 94% satisfaction score from post-event survey

Technical Performance

• 99.98% uptime during the event
• Zero critical incidents
• <2 second average latency globally
• 4K video quality maintained throughout

Business Impact

• 40% cost savings vs. previous in-person only format
• 3x increase in international participation
• 200+ qualified leads generated for sales team
• 25+ media mentions about the innovative format

Engagement Metrics

• 12,000+ poll responses across all sessions
• 850+ Q&A questions submitted and answered
• 2,400+ networking connections made
• 35% of recordings watched on-demand within 7 days

What WithSecure Says

“Videosync enabled us to deliver a world-class hybrid conference experience. The platform’s reliability, security, and engagement features exceeded our expectations. Our participants loved the seamless experience, and we’re already planning next year’s event on Videosync.”

— Anna Korhonen, Head of Events, WithSecure

“As a cybersecurity company, we have extremely high security standards. Videosync met all our requirements and provided enterprise-grade security without compromising on features or user experience.”

— Mikko Järvinen, CISO, WithSecure

Key Takeaways

What Worked Well

1. Hybrid approach allowed broader participation
2. Breakout rooms created intimate networking opportunities
3. Professional support ensured smooth execution
4. Analytics provided valuable insights for future events

Best Practices

• Start planning 6-8 weeks before the event
• Conduct multiple rehearsals with speakers
• Have dedicated moderators for each session
• Provide clear participant instructions before the event
• Use gamification to drive engagement

Recommendations

• Consider time zones when scheduling sessions
• Record all sessions for on-demand viewing
• Use polls and Q&A to maintain engagement
• Leverage breakout rooms for networking
• Integrate with existing systems (CRM, marketing automation)

Technical Specifications

Infrastructure

• Platform: Videosync Enterprise
• Hosting: Multi-region (EU-Central, EU-North)
• CDN: CloudFlare Enterprise
• Video quality: Adaptive bitrate (360p-4K)
• Audio quality: 48kHz stereo

Integrations

• Authentication: Azure AD SSO
• CRM: Salesforce via webhooks
• Analytics: Google Analytics 4
• Email: SendGrid for notifications

Features Used

• Live streaming (main stage)
• Breakout rooms (15 parallel sessions)
• Polls and Q&A
• Networking lounges
• Virtual expo hall
• Recording and VOD
• Real-time analytics
• Custom branding

ROI Analysis

Costs

• Videosync platform: €15,000
• Production support: €8,000
• Total: €23,000

Savings vs. In-Person Only

• Venue costs: €45,000 saved
• Catering: €30,000 saved
• A/V equipment: €20,000 saved
• Total savings: €95,000

Net Benefit

• Direct savings: €72,000
• Increased attendance: 60% more participants
• Lead generation: 200+ qualified leads
• ROI: 313%

Next Steps

Interested in hosting a similar event? Contact our enterprise team to discuss your requirements.

Related Resources

• Hybrid Events Best Practices Guide
• Enterprise Features Overview
• Security & Compliance

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This case study was published on September 15, 2025. Results are specific to WithSecure’s event and may vary.